HR/ PR/ Assistant to the Mayor

SALARY:                                                   $26.00 - $30.00 Hourly

$4,506.67 - $5,200.00 Monthly

$54,080.00 - $62,400.00 Annually Depending on Experience

POSITION PURPOSE/SUMMARY

This position has the primary responsibility to plan, direct, review and administer the activities and operations of Human Resources and Public Relations for the City. Duties include activities related to recruitment, classification, compensation, benefits, labor relations, personnel policies and procedures, employee development and training, safety, risk management, workers compensation and manage the social media within the City.

EXAMPLES OF DUTIES AND RESPONSIBILITIES

• Abides by City of Mills Employee Policy Handbook
• Reports directly to the Mayor and provides administrative, legislative, and project support.
• Manages the Mayor's calendar, meetings, appointments, and community engagements.
• Assists with legislative matters, including drafting ordinances, resolutions, reports, and other official documents.
• Supports city communications, public relations, social media, and community outreach efforts.
• Coordinates community events, special projects, fundraising efforts, sponsorships, and partnerships.
• Serves as a liaison between the Mayor, City departments, elected officials, community organizations, and the public.
• Handles confidential and sensitive information with discretion and professionalism.
• Performs other duties as assigned by the Mayor.
• Reviews payroll and related records and remittances, monitoring changes in payroll related data
• Answers HR, payroll, and benefits related questions from employees and council
• Administers the City’s various employee benefit plans, including the annual set up of benefits changes and ensuring effective and timely communication to employees for procedures related to enrollment and annual open enrollment
• With the assistance of third-party service providers, coordinates and oversees employee education related to health and retirement benefits
• Assists employees with problem solving and working with the City’s insurance brokers for claims resolution and other issues
• Develops, implements, and maintains effective compliance with applicable local, state, and federal laws and statutes related to employment, payroll, and benefits regulations
• Oversees the completeness and accuracy of HR records in the City including, but not limited to, new hire information, pay updates, terminations, and personnel information
• Reviews payroll account reconciliations, ensuring that proper withholdings and contributions agree with amounts paid out
• Continuously updates and improves the employee policy handbook, annually soliciting feedback and recommending changes in accordance with the law and best practices
• Maintains and secures confidential HR files and records, handling written, oral, and electronic information in a confidential manner
• Suggests new procedures and policies to continually improve efficiency of the HR department and the City as a whole, and to improve employee experience
• Completes annual INDEX benchmarking data related to personnel, payroll, benefits, and HR questions
• Works with Department Heads to manage the recruitment lifecycle and streamline new hire onboarding and orientation throughout the year
• Manages the employee separation process for both voluntary and involuntary terminations
• Consults with council, department heads, employees, and legal counsel where necessary to resolve personnel issues, including conducting and documenting internal interviews and investigations, where appropriate
• Serves as a third-party mediator to support employees in interpersonal problem resolution
• Researches, develops, documents, and updates city-wide policies and procedures
• Works with leadership to implement an effective and consistent employee feedback mechanism, such as annual employee performance evaluations, exit interviews, and culture surveys
• Manages the City’s social media development, visibility, reviews social media campaigns and responds to customers’ queries via social media.
• Assists with other special projects related to HR and personnel
• Maintains the social media accounts for the city
• Creates employee performance plans and ensures department heads are compliant with our policies. 
• Other duties as assigned

QUALIFICATIONS/EXPERIENCE

• Bachelor’s degree; focus in HR or business is preferred
• Fundraising and event planning experience preferred
• Society of Human Resource Management Certified Professional (SHRM-CP) or Professional in Human Resources (PHR) certification, or the necessary educational and/or work experience required to obtain a certification within one year of employment
• At least five years of experience in working HR, employee benefits, payroll, employment law, or another related field; not-for-profit and/or Municipal experience is preferred
• Strong understanding of HR principles, procedures, practices, and employment laws including, but not limited to, ACA, FMLA, FLSA, ADA, OSHA, COBRA, HIPPA, Workers’ Comp., Title VII, Retirement Plans, IRS guidelines, etc.
• Advanced understanding and ability to use computers and technology including Microsoft Windows and Office products (especially Word and Excel), basic office equipment
• Demonstrated skills in database management and record keeping
• Excellent attention to detail and accuracy; outstanding judgement and problem-solving skills including the ability to maintain confidentiality and exercise extreme discretion
• Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a Municipal environment, including council, co-workers, employees, and the public
• Adaptability, honesty, self-reliance, teamwork, discretion, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving skills, research skills, empathy and congeniality are essential.
• Valid Wyoming Driver's License Driving record MUST be free from serious or frequent violation.
• Must successfully pass a background check and drug screen.

As a condition of employment, all potential candidates will be required to submit to a pre-employment drug test and background check.